Rules of Study at the Institute of English Studies of the University of Warsaw

DISCLAIMER: This document is a translation of the Polish “Zasady Studiowania w Instytucie Anglistyki UW”. As such, it is intended for informative purposes for the benefit of international students.  Please note that the Polish version shall be deemed legally-binding for any and all litigation purposes.

I. GENERAL PROVISIONS

§ 1

1. The RULES OF STUDY at the Institute of English of  the University of Warsaw,
hereinafter referred to as “The Rules”, shall apply to full-time, including full-time payable, and part-time, both undergraduate and  graduate students.

2. The Rules shall determine the organisation and study programme, as well as the related
rights and obligations that apply to the students, all and singular, of the Institute of English.

3. The resolutions of the Institute Council and executive regulations shall be published on the Institute’s Website and announced via notice boards as appropriate.

 

STUDY CYCLE COMPLETION

§ 2

1. A cycle of study shall be deemed completed upon the accumulation of  60 ECTS points by a student.

2. A student shall be entitled to submit any and all extracurricular ECTS points for assessment
in subsequent study cycles should the count of points earned exceed the required limit of 60.

3. A student shall be compelled to obtain credits for all classes and courses which are planned for a given cycle of study.

4. A student shall be compelled to accumulate during the 2nd and 3rd year of the undergraduate studies 60 ECTS points for the courses taught at the Institute, as follows:

  • courses in student’s Major: 32 ECTS;
  • courses in student’s Minor: 16 ECTS;
  • courses in student’s Other category: 12 ECTS.

A student shall be compelled to accumulate 24 ECTS points from courses falling into the three above stated categories by the end of the 2nd year of undergraduate studies.

5. All students shall be compelled to elect at least one compulsory course from among courses
no. 161 or 262.  (does not apply to students who started their undergraduate studies in 2012 and later)

6. A student shall be compelled to accumulate during the 1st and 2nd  year of the graduate studies 36 ECTS points from the  courses taught at the Institute.

7. Upon the request of any Institute Section Head, the Institute Council may determine module course requirements. These requirements shall be made known to the students in advance.

8. The terms of  completing Practical English Classes are specified in a resolution of the Institute Council as provided in Appendix No. 1 to these Rules. Each student shall be compelled to take and pass a Language Proficiency Certification Exam in English, equivalent to level C1 as defined by the Common European Framework of Reference for Languages (CEFR), as designated by the Director of the Institute of English.

9.  repealed

10. repealed

11. Students shall be assessed on a yearly basis. Assessment shall be based on  all course and class credits as specified by the plan of studies and individual choice of electives including, but not limited to, exams, tests, and coursework.

12. Students shall submit all accumulated credits for assessment within the deadlines specified by the appropriate Resolution on the Schedule and Organization of the Academic Year announced by the University of Warsaw Rector, wherefore students shall file with  the Institute Student Office  a term credit record sheet printed out from the USOS.

13. Any and all credits for exams and coursework submitted in violation of (1) either the
Rules of Study or (2) any and all regulations announced by the  Institute Director pursuant to the said rules or pursuant to the Rules of Study at the University of Warsaw shall be considered null and void for the purposes of (1) assessing study cycles  and (2) calculating an individual student’s grade average.

14. A student who has not met the prerequisites to successfully complete a study cycle may apply for a conditional registration for the next cycle of study.

15. Applications for the conditional registration for the next cycle of study shall be submitted together with a complete study record sheet to the Institute Deputy Director for Student Affairs no later than on the day following the end of  the September retake  examination session.

16. Decisions regarding the conditional registration for next cycle of study shall be made by the Deputy Director for Student Affairs based on:

  • tutor and lecturer opinions
  • the applicant’s prior academic achievements

17. Any and all curricular differences that may occur in cases of a student transferring from a different academic institution to the University of Warsaw, changing the form of studies, and the like, shall be specified by the Deputy Director for  Student Affairs based on syllabus comparison and the opinions of  Section Heads, thesis advisors, or course coordinators involved.

18. The total of equivalent ECTS points shall be 12 for undergraduate students and 14 for graduate students  respectively.

 

RESUMPTION OF STUDIES

§ 3

1. Any person whose name has been taken off the list of students may apply for a resumption of studies.

2. A resumption of studies may commence starting from the 2nd  year of study.

3. A resumption of studies shall apply to the same type of studies in which the student enrolled  previously, and no other.

4. An application for the resumption of studies shall be submitted no later than within the deadlines specified in the Rules of Study at the Department of Modern Languages, University of Warsaw.

5. The Director of the Institute of English shall decide upon the acceptance or rejection of an application for the resumptions of studies based on:

  • the student’s prior academic achievements;
  • circumstances of the discontinuation of studies (circumstances beyond the student’s control, medical reasons, etc.);
  • curricular differences.

TRANSFER

§ 4

1. A student may be admitted to the Institute of English by way of transfer from another institution within the admission limits. Decisions regarding transfers shall be made by the Director of the Institute based on:

  • the student’s grade average
  • the number compensatory classes and courses the student shall be required to attend due to curricular differences
  • adherence to relevant deadlines (as defined by the Rules of Study at the Department of Modern Languages)

2. The Director of the Institute shall decide upon the acceptance or rejection of a transfer application within two weeks from the deadline.

3. A student may apply for transfer to a study programme which is equivalent to the student’s prior study programme at the external institution.  

INDIVIDUAL STUDY PROGRAMME

§ 5

1. Due to a study programme that aims at promoting individual development and  customization of courses, any manner of Individual Study Programmes shall be considered redundant.

2. A student shall have the right to apply for an extension of the regular period of studies due to academic or  medical reasons, or due to circumstances beyond the student’s control.

 

CHANGE OF THE FORM OF STUDIES

§ 6

1. The form of studies shall remain the same in their course.

 

COMPLETION OF STUDIES

§ 7

1. The completion of undergraduate and graduate  studies shall take place upon the  fulfillment of any and all requirements as defined by the curriculum followed.

2. To complete undergraduate studies a student shall be required to accumulate 180 ECTS points,  submit a BA thesis, and  pass the BA Examination.

3. To complete graduate studies, a student shall be required to accumulate 120 ECTS points,  submit a Master’s Thesis, and pass the MA Examination.

4. A BA Thesis shall consist of three written works chosen by a student from among advanced  American Studies,  English Studies, or  Linguistics modules completed during the 3rd, 4th, and 5th semesters of study. The BA Examination shall consist of questions in two areas of study chosen from among the three aforesaid advanced modules.

5. A Master’s Thesis shall meet the academic standards of a proper research work. Accordingly, students shall be advised as to the criteria of Master’s Thesis assessment through the website of the Institute of English. The Master’s Examination shall consist of questions pertaining to the Master’s Thesis. No less than two questions shall be asked.

 

LIMIT OF EXTRACURRICULAR CLASSES

§ 8

All students shall have the right to attend extracurricular classes. However,  a limit shall be instituted on extracurricular classes, whereby the amount of extracurricular courses shall not exceed 20% of the curriculum measured in study hours for undergraduate students and  10% measured in study hours for graduate students. A student that exceeds the course limit shall be charged in the amount determined by the Institute Council and the University Rector.

 

PARTICIPATION OF TALENTED SECONDARY SCHOOL PUPILSIN CLASSES AND COURSES

§ 9

1. Should the Institute of English Studies announce vacancies in tutorial groups, exceptionally talented secondary school pupils may participate in vacant classes and courses that are part of the curricula at the Institute of English Studies.

2. Such pupils shall be assessed and awarded credits according to the  general rules as specified in the USOS.

 

COMPLETING A CYCLE OF STUDIES  BEYOND THE HOME INSTITUTION

§ 10

1. Students who participated in the Erasmus Socrates programme or other scholarship programmes shall, for the purpose of verification, present to the Institute Deputy Director for  Student Affairs all credits (ECTS) accumulated throughout their study at the host institution. Decisions regarding the acceptance of credits awarded by outside institutions shall be made based on the opinions of relevant Section Heads or, in the case of specialisation courses, based on the opinion of the student’s thesis supervisor. Detailed regulations are provided by the Erasmus Programme coordinator in separate instructions. Erasmus Programme coordinator is nominated by the Institute Director upon the approval of the Institute Council.

2. The coordinator of the MOST Programme shall be the Institute Deputy Director  for Student Affairs.

 

REGISTRATION FOR CLASSES

§ 11

1. Every student shall register for compulsory classes, courses, and electives on-line via the USOS. Students who fail to register within designated deadlines shall be given an extension following the scheduled registration period. A student shall have the right to choose classes, groups, and tutors within available limits defined by the relevance towards the curriculum and vacancies in groups.

2. If a minimum required number of students are not registered for the group,  the Director of the Institute of English may decide to discontinue the said group;  the students registered for the dissolved group shall be given an additional registration extension defined by the Institute Director. The Institute Director reserves the right to additionally restrict and limit the terms of registration, of which students shall be informed in advance.

 

REPEATING A YEAR OF STUDIES

§ 12

1. If a student fails to earn credit for a compulsory course or an elective scheduled to be completed within the current study cycle, or when the student fails to accumulate 60 ECTS
points, he shall be entitled to repeat a year of studies.

2. An application for the repetition of a year of studies shall be submitted along with the grounds warranting such claim to the Institute Deputy Director for Student Affairs no later than on the last day of the September retake session.

3. The Deputy Director for Student Affairs shall decide upon the acceptance or refusal of all such applications based both on the applicant’s prior academic achievements and the teaching staff opinions.

4. Any student repeating a year of studies shall be compelled to earn passing grades in all courses and exams which are compulsory for that year of studies and, should changes be made to the current curriculum, make up  any and all curricular differences that may have emerged.

5. A student repeating a year of studies may be registered for the next year of studies only after having  successfully completed the repeated cycle of studies.

6. A student repeating a year of studies shall be charged  in the amount specified by the Rector of the University of Warsaw.

THESIS SUBMISSION

§ 13

1. A student shall submit a hard copy of BA Thesis signed by the student’s thesis supervisor  to the Student Office of the Institute of English  not later than by the end of the 5th semester of studies.

2. A student shall submit two hard copies of Master’s Thesis signed by both the student and the thesis supervisor. One copy should be printed single-sided, while the other one should be printed double-sided. The double-sided copy shall be archived, therefore it should be spiralbound and with a transparent cover sheet. Additionally, the student shall be required to submit a single running file from which the hard copy of the thesis was printed. The file is to benamed according to the following scheme (ignoring the final full stop): 3301-MGR-FL-APESEL.pdf. This file should be submitted on two CDs bearing the name of the author. At least one CD should come with protective packaging.

3. MA Thesis must be submitted at the latest fourteen days before the planned date of the Master’s Examination, i.e. the completion of studies.

 

ADDITIONAL PROVISIONS

§ 14

1. Students shall complete courses and take exams during examination sessions, i.e. the summer, winter, and retake sessions. The duration of each session is determined by the Rector of the University of Warsaw through the Resolution on the Schedule and Organization of the Academic Year which is announced accordingly.

2. A student may complete a course or sit an exam outside an exam session period with the consent of the tutor/lecturer involved and the Institute Director. This rule applies in particular when a student must make up curricular differences or upon the explicit recommendation of a lecturer or tutor due to outstanding academic achievements of a student ( “Zero Sitting”). Credits earned outside the designated examination sessions shall be taken into account during the nearest examination session.

3. A student who has earned a passing grade shall not be entitled to any retake for the purpose of improving the grader.

4. A student who has earned a failing grade shall be entitled to inspect their work in writing  upon request within fourteen days from the date the results are announced.

5. Examination dates shall be determined by the  Institute Director  in consultation with lecturers and representatives of the Institute of English Students’ Union.

6. Retake examination dates shall be announced at least one month in advance.

7. If a student fails to earn course credit within the specified deadline, he shall be entitled to a retake of the test or exam (whichever is the case) during the retake session.

8. In case of a well-grounded absence on the date due  the absent student shall be entitled to reclaim the exam sitting he missed. An application should be filed with the Deputy Director via the Student Office. It should include the teacher’s opinion and a medical doctor’s notice stating the medical grounds justifying the absence or any other document that may justify the absence. Any such application must be produced within seven days from the scheduled examination date.

9. A student who missed two examination sittings shall not be entitled to any additional sitting during the retake session. The said student may  apply for a conditional registration for the next cycle of studies.

10. A student for whom the Institute of English is the parent university unit may not invoke an overlap of examination dates as a valid excuse for an absence. A student for whom the Institute of English  is not the parent unit must inform the  lecturer or tutor about the overlapping dates in writing, provided that this is done not later than two weeks prior to the scheduled date of the examination. If this prerequisite is not met, the scheduled examination date is deemed lost.

11. In case of objections as to the form of an examination, a student shall have the right to apply to the Institute Director for an extraordinary examination before a board within seven days from the date on which the exam results were announced.

12. In case a student should miss more than three classes during a semester, regardless of whether the absences were excused or not, the lecturer or tutor shall have the right to deny a course credit or admission to an exam sitting.  The Deputy Director for Student Affairs may, in recognition of extraordinary circumstances, annul this rule.

13. Courses, i.e. semestral classes, shall be designed by the Institute Sections. The name, description, point value, and means of earning course credit shall be accepted by the Institute Council. Decisions whether a course is available during a given cycle of studies shall be made by individual Sections. Lists of courses currently available shall be announced on notice boards and on the website of the Institute of English.

14. In the second year of undergraduate studies a student shall elect a major and minor from among three available specializations, i.e.  Linguistics,  British Literature and Culture, and American Literature and Culture. Choosing any Literature Studies major makes Linguistics the student’s minor by default. does not apply to students who started their undergraduate studies in 2012 and later.

15. A student shall have the right to register for University Courses (OGUN). The student shall have the right to submit University Course credits for assessment as courses in the “Other” or “Electives” categories. The Section Heads may deem specific University Courses equivalent to regular Institute of English courses and  accept ECTS points thus earned into American, British, or Linguistics, as appropriate.

16. Courses taught beyond the Institute of English Studies submitted for assessment as equivalents of the courses taught as part of the Institute’s curriculum should match said curriculum in terms of content and duration. The Deputy Director for  Student Affairs shall decide upon the recognition of credits awarded by outside institutions by the Institute of English Studies based on the opinions of Section Heads and, in the case of specialisation courses, based on the opinion of the student’s thesis advisor. If need be, the  Deputy Director for  Student Affairs  may convert the external credit to a corresponding credit awarded at the University of Warsaw.